03 March 2024 / 6:30 PM / Chill Coffee & Wine Bar
ATTENDEES
13 Members 2 applicants
AGENDA
Last Meeting Follow-up
- Minutes of previous meeting read and approved by membership vote
New Business
- Gavel in at 6:53
- Opening Mindfulness Exercise led by Flora
- Director Address
- Dani to take a three(3) month sabbatical to focus on her health
- Peach to step in as Regent Pro Tempero(temporary Director)
- Bleeding Hearts Ball 6: The Dark Kiss Debrief
- Raised $17,000 with the event
- Due to problems with previously approved charity, there will be a vote later in the month for a new charity to donate to
- Charity to be voted on will be benefiting service dogs
- Cost of event was more than anticipated, but we can still donate around $2,000 to the new charity
- Rainbow In The Dark
- Need event lead, Constance volunteered
- Will happen in June 2024
- Will benefit a charity for homeless and in-need youth in the LGBTQ+ demographic
- SemiFang 2024
- Need event lead
- Will donate to Foundation 45, as per previous membership vote
- Both Parkland and Restland cemeteries want to partner with us
- Multiple photographers want to partner with us for the event
- Krampusnacht 5
- Need event lead
- Must benefit a charity that donates toys to children as this event is a toy drive
- Hope’s Door and Children’s Advocacy Center for North Texas were suggested
- Bleeding Hearts Ball 7
- Need event lead
- Need venue and budget overview/vote
- Need to choose from wildlife and animal sanctuaries
- Officer Elections
- Votes will go up March 12, 2024
- Officer duties will be available via a link on the Discord server
- Members are expected to review these duties
- Anyone who is willing and able is encouraged to volunteer for the position and is subject to a vote
- Record Keeper Report
- Minutes from February meeting were read
- Minutes approved by membership vote
- Vice Director Report
- Reminder that all new member applicants are subject to a full background check
- Membership cannot be put up for approval or vote until the background check is complete
- New member vote for Rose: motion passed, congratulations Rose!
- Cultural Committee
- Picnic on March 23, 2024 at 4:00PM
- Sign up sheet for food and games will be posted to Discord
- Witches Ball: Balefire Ball is on April 13, 2024 and all members are encouraged to attend and have fun together
- Committee members are hard at work for new social events
- Member Birthdays/Anniversaries
- Birthdays: 2 members
- Anniversaries: 2 members
- Elections and Votes
- Voting will take place on Survey Monkey and the link will be posted March 12, 2024
- Will have a vote to remove current Healer from their position
- Will have a vote to remove all inactive members from the Google Drive
- Will vote on event leads and new members
- Officer elections
- Reviewed and went over Officer duties and expectations
- Dani passed on executive bracelet and pin to Peach for the duration of her sabbatical
- Flora gave big thanks to Dani for all of her hard work for VCD and applauded her for taking steps to take care of herself
- Constance to fill in as Media Relations while Peach is Regent Pro Tempore
- Peach moved to work with Cultural Committee to plan small activities for membership after meetings in the future
- Gavel out 8:36